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Executive Assistant

The Executive Assistant will support the CEO and President and assist with the coordination and support of the administrative functions of that office area with an exceptional level of awareness, professionalism, maturity, confidentiality and decorum in situations that may contain privileged, sensitive, personal and confidential topics.

Duties and Responsibilities:

  • Manage executive calendars and contacts–schedule meetings and coordinate daily activities.
  • Assist with travel arrangements for the CEO and President.
  • Create agenda and schedule all of the leadership meetings.  Order and prepare materials for the meetings.  Ensure that refreshments and/or meals are provided as needed.
  • Maintain accurate expense reporting for CEO and President; preview and coordinate expense reports submitted.
  • Manage executive involvement in office remodels or renovations.
  • Manage company sponsored entertainment and coordinate ticket requests, catering, and suite status updates.
  • Develop and maintain strong professional working relationships with managers and other leadership entities while ensuring work product meets expectations of the chief executives.
  • Schedule annual reviews for executive direct reports and request the peer reviews.
  • Develop and manage strong relationships with administrative assistants conducive to the ability to provide leadership and set ethical and moral examples consistent with Magnolia River’s mission defined standards.
  • Represent the company in a variety of settings including networking events, award ceremonies, and client entertainment events.
  • Provided personal assistance to executives upon request.

Knowledge, Skills, and Abilities:

  • Proficiency with MS Office (Word, Excel, PowerPoint, etc.) and the ability to be trained in the use of company-specific applications and software.
  • Excellent written and oral communication skills.
  • Professional demeanor; composed and collected even under demanding circumstances.
  • Ability to skillfully gather and analyze information, interpret difficult situations, and quickly make recommendations for resolution; creative problem-solver with ability to develop innovative solutions to complex issues in a timely fashion.
  • Demonstrated ability to protect and manage confidential information appropriately.
  • Ability to work independently.
  • Ability to effectively prioritize and plan work activities; effective time and organizational management skills with ability to manage multiple priorities simultaneously with sensitivity to executives’ priorities.
  • Ability to balance team and individual responsibilities.
  • Great attention to detail and accuracy with emphasis on quality.
  • Adaptable and able to effectively manage and facilitate change.

Education and Experience:

  • A Bachelor’s degree in Business Administration, Management, Communications field plus
  • A minimum of four (4) years’ experience providing support for executive level management in a highly confidential and professional environment OR
  • An equivalent combination of education and experience.

 

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